BIENNIAL GENERAL MEETING 31/10/2013

Report of the work of the Association over the past 2 years – Ver 3 21/11/2013

Inception

Following the period of development of the Protocol, the Protocol Standards Association was formed on 27th September 2011 at Interim Committee Meeting #8. The first Committee meeting of the new PSA was held on 11th December 2011. The Committee then consisted of:

Vendors:

  • Andrew Scott – Serck Controls (now Schneider Electric)
  • Guy Fitzpatrick – ITT Water & Wastewater (now Xylem)
  • Stuart Combellack – Technolog
  • Malcolm Tyler – Grontmij
  • Gavin Rawson – CSE-Servelec
  • Mark Davison – Metasphere

Users:

  • Simon Harrison – Anglian Water
  • Harry Wilkin – United Utilities
  • Russell Wheadon – Thames Water
  • Jim Baker – Water Corporation of Western Australia
  • Martin Pritchard – Severn Trent Water
  • Russell Rees – Dwr Cymru/Welsh Water

Meetings

Over the past 2 years the Committee have met monthly, 4 times a year at a face-to-face meeting and the remaining months via a teleconference. These teleconferences have been successful in enabling discussions without time-consuming long distance travelling. Nevertheless the Committee have always felt that face-to-face meetings are desirable at least 4 times a year.

Committee changes

Chairman Malcolm Tyler resigned in early 2013 due to health problems. Martin Pritchard of Severn Trent Water took over as chairman after a vote by the committee. Charles Williams joined the Committee as Grontmij representative.

Membership

Take-up of the PSA membership was brisk, with the membership levels generally increasing as follows: 

Date

Corporate Members

Additional members

Total Membership

       

Dec 2011

30

33

63

January 2012

32

33

65

February 2012

35

32

67

March 2012

36

35

71

April 2012

39

37

76

May 2012

37

36

73

June 2012

39

37

76

July 2012

39

37

76

August 2012

33

39

72

September 2012

38

36

74

October 2012

39

40

79

November 2012

39

40

79

December 2012

39

40

79

January 2013

39

41

80

February 2013

39

41

80

March 2013

39

41

80

April 2013

39

41

80

May 2013

39

40

79

June 2013

39

39

78

July 2013

44

39

83

August 2013

44

40

84

September 2013

40

49

89

 

Treasurer’s and Secretarial Services

These duties have been undertaken throughout this period by Ed Oborn. 

Financial accounts

The accounting period has been chosen as the anniversary of the first transaction of the PSA bank account which was on 13th January 2011. The financial year thus runs from 13th January to 12th January the following year.

Financial accounts have been drawn up by Mr Alan Matthews FCMA FCCA

Chartered Certified Accountant to cover the period 12th January 2011 to 13th January 2013.

Bank account

The PSA bank account is held at NatWest Bank Bristol and is managed by the Treasurer. The bank balance over the period has generally increased from zero at 23rd January 2011 to the current (end September 2013) of £22,524. The balance has always been healthy and has shown a general upward trend.

Website

The PSA has operated a website at www.witsprotocol.org The original website name was changed in 2012 to eliminate the emphasis on the UK. The website has proved difficult to manage and maintain so a new format website is currently under development.

Technical issues during the period

A variety of technical issues have been raised which have been discussed and tackled by the technical team. There have been no issues raised from vendors or users which have proved impossible to resolve. No serious technical problems which could have jeopardised the validity of the Protocol have arisen.

Constitution changes

There have been several changes to the Constitution following issues that arose during the period. There were no major changes made apart from the introduction of Honorary membership. The Constitution now stands at Issue 1.5 as of 4/10/13

 

Amendment History
Issue Date Revision
1.0 25/11/2010 First issue – was draft 0.18
1.1 9/3/2011 “Individual” membership changed to “Additional” membership in Appendix 2 (wording change only for clarification)
1.2 5/4/2012 Amendments to sections 4, 5 & 6; minor grammatical corrections
1.3 12/8/2012 Appendix 2 flowchart amended to reflect revised method of decision process for future developments
1.4 draft 30/8/12 Removal of references to the UK + membership renewals (draft)
1.4 7/11/12 As per Iss 1.4 draft – no comments or changes
1.5 23/7/13